At the bottom of the Navigation pane, icons represent other Outlook functions—Calendar, Tasks, and so on. #4 New message from any Outlook view. The ribbon will display commands related to composing and managing email messages. Change the color and contrast of Outlook: You can also use a picture or color as the background, add a text watermark to your emails. However, most of the keyboard shortcuts listed in the picture above also work for OWA 2010 and OWA 2013. Click the + button to create a new shortcut. Outlook 2019 and Outlook 2016 keyboard shortcuts. The shortcut to the selected folder will then be added to the shortcut list. And, there are more ways you can get the most from Outlook 2016. Custom keyboard shortcut for Office for Mac Keywords: microsoft office o365 outlook 2016 2019 help tasks overview calendar email contacts people keyboard shortcuts tables calendars navigation search flags categories commands people format printing views archive pro plus proplus subscription Suggest keywords Outlook style keyboard shortcuts in Outlook on the Web. To create the keyboard shortcut for applying a Category to a conversation in Outlook 2016 for Mac, please try the following steps: Open System Preferences> Keyboard> Shortcuts. 104 votes. To move between them, click an icon or press Ctrl+[a number] on your keyboard. (click on image to enlarge) Note: The ‘?’ keyboard shortcut only works in Outlook on the Web, and OWA for Exchange 2016. Here are a few ideas: EMAIL. Customize emails with the fonts you prefer: Change the default font for various email messages you send, or a particular font for messages that you forward or reply to. Click All Shortcuts in the left navigation pane. Mail view displays your inbox and lets you browse your mail. Then we wrap things up with a list of handy keyboard shortcuts for all Outlook 2016 users. Outlook is organized into view: Mail, Calendar, Contacts, Tasks, Notes, and Journal. Press "Ctrl+Shift+H" in Outlook to immediately open an Excel spreadsheet or another Office document. Outlook 2016 Basic Quick Reference Guide The Outlook 2016 Program Screen The Fundamentals Navigate Outlook: Click the icon (or label) for the view you want to open. Disabling keyboard shortcuts via Group Policy. For detailed instruction on how to disable keyboard shortcuts see; Outlook 2007; Outlook 2010; Outlook 2013 (also applies to Outlook 2016 / Outlook 2019 and Microsoft 365) To delete a folder shortcut, simply right-click on the shortcut in this list. Changing the keyboard shortcuts Ctrl+1 moves to the first icon in the list, Ctrl+2 to the second, and so on. it really helpful to the user. Calendar view displays your calendar. It doesn’t matter which Outlook view you are currently using, the Microsoft Outlook shortcut "Ctrl+Shift+M" will open a new e-mail and save you the bother of fiddling with the keyboard AND the mouse. Then click the “OK” button. In fact I didn't know about that. As you might guess, you’ll find some shortcuts listed Create Folder Shortcuts in Outlook – Tutorial: A picture of a user adding a folder shortcut to the Navigation Bar in Outlook. Choose Microsoft Outlook in the Application drop-down menu. The This topic focuses on keyboard shortcuts that you need when you navigate the mail view in Outlook 2016. Outlook 2013 and 2016 This reference article provides a comprehensive list of all keyboard shortcuts for Microsoft Outlook 2013 and 2016 (desktop version). Most of the keyboard shortcuts in this guide can be disabled via Group Policy or the Office Customization Tool. The "Keyboard Shortcuts: Customize" button is missing. Why doesn't Outlook? Customize the Icons at the Bottom of the Navigation Pane. Shortcuts are grouped by functionality; for example, you’ll find shortcuts for moving around in Outlook under “Navigation”. Vote Vote Vote. The "Keyboard Shortcuts: Customize Button" in Outlook 2016 Office programs allow users to customize keyboard shortcuts in the "Customize the Ribbon" dialog window. Thanks for taking the time to discuss about Outlook 2016 and Outlook 2013 keyboard shortcuts.